Digital Vault
Digital Vault
Digital Vault
Digital Vault
Store and Access Your Documents, Anytime, Anywhere
Emploin Digital Vault provides a secure and accessible platform for storing, managing, accessing, and sharing verified documents with a single click.
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How Emploin Digital Vault Works for Everyone
Whether for onboarding, exits, or everyday business needs, Emploin Digital Vault ensures that both companies and individuals can easily store, retrieve, and share documents without compromising security.
Verified Document Repository
Store verified documents, reducing time-consuming verification processes during onboarding and ease your professional journey.
Share Documents with Ease
Simplify document-sharing and share your documents with a single click to entities - no more manual uploads.
Privacy-Conscious Data Storage
Secures all sensitive personal data, ensuring compliance with privacy laws and consent-based sharing, providing peace of mind to users.
Centralized and Accessible Storage
Digital vault provides a centralized and accessible storage option to simplify document management and ease the burden of sharing the requisite documents whenever and wherever.
Secure Features that are Transforming Document Management for Easy Access
Whether you're a company needing streamlined document management or an individual looking for easy access to your verified credentials, the digital vault ensures you can manage everything efficiently and securely, minimizing delays and administrative burdens.
Verified Document Storage
Access Control
Automated Document Sync
Audit Trail
Quick Retrieval
Lifecycle Updates
Store Verified Documents Securely
Safely stores a variety of documents such as identification, qualifications, and background verification records.
- 1All your important documents are stored securely and remain easily accessible.
- 2Quickly find and access the documents you need with a simple search.
- 3Have all documents verified and ready to share instantly when needed.
Convenient
Profile Management
Unified Profile Management
Simplify employee profile management with Unified SSO, ensuring a cohesive and efficient HR experience.
Convenient
Exit Process
Exit Management
Optimize HR workflows with hassle-free employee exit management, ensuring satisfaction from hire to retire.
Convenient
Job Search
Job Marketplace
Revolutionize your recruitment strategy with a dynamic job marketplace, connecting talent with the right opportunities.
Convenient
Job Application
Application Tracking System
Elevate recruitment efficiency with integrated ATS, fostering effective workflows for optimal candidate management.
Convenient
Onboarding Process
People Onboarding & Analytics
Elevate onboarding experiences with transformative analytics, ensuring strategic decision-making for organizational success.
Convenient
Background Check
Background Verification (BGV)
Improve hiring with robust background verification, ensuring trust, compliance, and a simplified onboarding process.
Convenient
Payroll Access
Payroll & Paystub
Elevate payroll management with transparency and efficiency, providing accurate and timely compensation through clear paystubs.
Convenient
Performance Tracking
Performance Management System
Optimize performance management with continuous improvement, aligning goals for a high-performing organizational culture.
FAQs
Got Questions? Find all the help and information to learn more about how Emploin unified lifetime profile can help you.
1. What is the Digital Vault, and how does it work for individuals?
A: The Digital Vault is a secure repository where individuals can store and manage important documents like ID proofs, academic certificates, employment letters, and insurance policies. With its user-friendly interface, you can access, share, or retrieve your documents anytime, anywhere, with full control over who can view or download them.
2. How can the Digital Vault streamline my verification processes?
A: The Digital Vault stores verified copies of your documents, eliminating repetitive verification steps. Whether you're applying for jobs, or onboarding a new organization, you can share pre-verified files directly, speeding up processes and avoiding delays caused by manual checks.
3. Is the Digital Vault secure?
A: Absolutely. The Digital Vault employs advanced encryption and multi-factor authentication to ensure your documents are safe. It complies with global data protection standards, and you retain complete control over document sharing and access permissions.
4. How does the Digital Vault help organizations manage documents?
A: The Digital Vault centralizes all organizational documents, including compliance certificates, employee records, and contracts. It enables secure access, real-time sharing, and seamless retrieval, reducing the need for manual storage, enhancing operational efficiency, and ensuring regulatory compliance.
5. Does the Digital Vault require integration with other systems?
A: No. The Digital Vault is part of the Emploin suite, which includes interconnected tools like application tracking, background verification, and payroll management. This transparent ecosystem ensures that all document workflows are handled natively, without the need for third-party integrations.
6. How does the Digital Vault support employee lifecycle management?
A: The Digital Vault ensures all employee documents - such as offer letters, compliance forms, and exit documents - are securely managed and accessible throughout the employee lifecycle. When an employee exits, their access to organization-specific files is revoked, but their personal vault retains documents like experience letters, payslips, etc. ensuring compliance and enhancing post-exit experiences.
